MyPalmTraceability

The hard part is not
the paperwork.

Your mill buys from hundreds of smallholders whose plots were never mapped. MyPalm maps them. A plot gets its coordinates the day it is sown, and carries them to your weighbridge.

Book a site assessment Ask what we can evidence for your intake

A high aerial view over an unbroken canopy of mature oil palm in flat, hazy light. Near the centre a row of five pale mint-green single-storey estate houses with dark pitched roofs stands on mown grass in a clearing, a bare-earth track running past them and a pickup parked at the nearest one. To their right a still reservoir held by a raised earth bund fills the middle of the frame, and low hills sit on the far horizon. — Seen here **mature planting, estate housing, reservoir** Unit of origin **the plot, not the estate**

One mill’s supply base

Nearly nine in ten suppliers are smallholders.

Suppliers on the map

470

Every supplier and buyer behind one mill, on one map.

Of those, smallholders

411

The growers whose plots were never mapped. This is the hard part.

Share of the supply base

87%

Check it: 411 ÷ 470. Map the estates and the hard part is still in front of you.

A dark screen headed Supply Chain Traceability under a Palm Oil Mill bar. A satellite map of an inland district carries coloured pins over villages and estates, one of them open in red. Two panels on the right, Total Supplier By Category and Total Buyer By Category, count private and government estates, other fruit dealers and smallholders in Malay category names, each with its own total. — Seen here **MyPalm Palm Oil Mill, Supply Chain Traceability**

What it actually does

A weathered plastic tag twisted onto the cut stalk of an oil palm fruit bunch with galvanised wire, streaked with palm oil and beaded with water, the fruitlets of the bunch blurred behind it. Two lines of black marker run across its face, broken where the oil and the water have lifted the ink, and the writing cannot be read. — Where the record is read

The last place that can check where a load came from — and the first place a buyer asks.

Origin arrives with
the load.

The whole capability, word for word:

“Supply chain traceability (linked via MyPalm Plantation and MyPalm Dealer with smallholder polygon maps)”

Smart Palm Oil Mill Brochure 2026, page 3 FFB Ramp & Weighbridge

The origin record is built upstream, in Plantation and Dealer, and reaches the ramp attached to the load. An estate boundary is the easy half; the smallholder polygons are the half the Dealer and Plantation apps were built to carry.

A man standing on a plantation track with both hands resting on an upright harvesting pole, a heap of cut fruit bunches and a loaded trailer beside him, low sun coming through the palms behind. — The collection point

A load is assembled at the roadside before it is anybody’s record. Either origin travels with it, or the ramp rebuilds it from memory.

Who asked for the traceability module

The council that certifies
Malaysian palm oil.

MSPO Trace holds the records behind Malaysia’s national palm oil certification. The Certification Council’s chief executive wrote to AIREI on 6 October 2020 to thank the team for completing it.

Chew Jit Seng, Chief Executive Officer, Malaysian Palm Oil Certification Council — letter to AIREI, 6 October 2020

“the successful completion of the MSPO Trace IT Platform which includes the Certification Modules as the information database, and the Traceability Module which manages the traceability system of MSPO certified material”

So the team building this product is the team the national council asked to build its traceability module.

Read the letter in full — letterhead, date, signature and all.

A one-page letter on Malaysian Palm Oil Certification Council letterhead, the MSPO and MPOCC marks at the top left and a Shah Alam address, telephone, fax and company number at the right. It is dated 6 October 2020 and addressed to The Management, AIREI Sdn Bhd, Radius Business Park, Cyberjaya. It is headed Appreciation Letter for the Completion of MSPO Trace IT Platform, runs to three paragraphs and a line reading Thank you, and closes Yours sincerely above an ink signature and the name Chew Jit Seng, Chief Executive Officer (CEO), Malaysia Palm Oil Certification Council (MPOCC). A green device at the foot reads certifying Malaysian palm oil for the world. — The letter also records AIREI developing the SPOC Verification Module for MPOB, to be merged into MSPO Trace. Ask us where it stands today.

Where a record is actually created

A clerk in a pale blue shirt and grey headscarf, her reading glasses pushed up on her head, leaning across the desk of a mill weighbridge kiosk to hand a printed docket out through the sliding window into a driver’s waiting hand. A hand-ruled register lies open on the desk beside a weighbridge indicator; through the glass a lorry stands on the concrete apron under a coconut palm. The docket is a ruled form and nothing written on it is legible. — Handover five

The weighbridge is where a load becomes a number. Everything downstream inherits what it captured, mistakes included.

Five handovers, and the
evidence each one leaves.

Traceability is not a screen. It is five moments where fruit changes hands. Either a record is made then, or it is rebuilt later from memory.

A single young oil palm seedling in a black polybag held in two hands against a bright nursery background, fine roots visible at the soil surface. — Handover two

A plot gets its coordinates the day it is sown. Origin is minted at the start of the chain, not rebuilt at the end.

Seed received against a supplier and a batch, verified by a second person before sowing.
A plot is created at sowing and carries its own coordinates from that day — a coordinate, not a description.
Seedlings leave as a numbered consignment — a dispatch event and an arrival event, each with a time and a place.
Harvest and field work append against mapped blocks, timestamped, against a named worker.
A load reaches the ramp with supplier, category and origin attached. The weighbridge adds grade and weight.

An older man in a straw hat and checked shirt standing among oil palms at first light, holding a phone in both hands and looking down at it, a harvesting blade on its pole leaning behind him. The screen is dark and nothing on it can be read. — Read back in the field

A record you can only open in an office is a record nobody checks. Same plot, same number, read back where the palms are.

The phone is the whole field office. What is not fixed on the spot gets fixed from memory, or not at all.

The record, field by field

A clipboard held at chest height at a mill gate, with lorries out of focus behind in tropical daylight. The form on it is filled in and in use: printed headings read Grading Record and Fruit Reception, then Date, Time and Vehicle Number, then a Supplier Category block whose four boxes read Estet Swasta / Sendiri, Estet / Skim Kerajaan, Lain-Lain Peniaga Buah and Pekebun Kecil, the last of them ticked, then a table of Hard Bunches, Under Ripe Bunches, Overall Ripeness, Overdue and Loose Fruits, then Net Weight, Remarks and separate Verifier and Inspector signature lines. The printed field names are sharp; every handwritten entry is illegible, and there is no readable number, date or name anywhere on the sheet. No face is visible. — Where it starts

Most of a bunch’s history happens before anything digital touches it — a roadside heap, bare earth, loaded by hand.

What is written down,
and where it is written.

The categories a Malaysian mill already uses: private estate, government estate or scheme, dealer, smallholder.

An estate office desk seen from above: a worn ring binder lying open, a metal ruler, a pencil and a mug on scratched laminate, with a hard window shadow falling across the pages. Both pages carry a hand-kept register in ink, twenty-two lines deep, the rest of the sheet still to come. The left page is headed Consignment Register over printed columns for Date, Consignment No. and Plot; the right is headed Events over columns for Dispatch, Arrival, Verifier and Inspector, with a few arrival cells still empty. The printed column names are sharp; every handwritten entry is illegible. — The consignment tag

One object, one number, from the nursery gate to the ramp.

A physical tag, not just a row

Each plot carries an NFC label. Tap it and a worker reads and updates that plot’s record where he stands.

Every event is double-signed

Verifier and inspector are separate steps, and the reports print both columns — the difference between a log and evidence.

The identity survives the handoff

Nursery to estate is one object under one number — a dispatch event and an arrival event. Most chains lose the thread here.

The statutory returns are already in the product

The Dealer app prints the MPOB daily and monthly returns in Bahasa Malaysia. Clerks keep the data clean because they need them.

The origin record

What gets recorded, and where it is created.
Field	Created at
Latitude / longitude	Plot record, at sowing
Plot boundary polygon	Estate and supplier maps
Smallholder polygons	Plantation and Dealer, read at the ramp
Supplier category	Traceability panel
Certification status	Supplier card
Tonnage supplied	Supplier card
Consignment events	Dispatch and arrival, per number
Grade and weight	Weighbridge, one transaction
Statutory returns	Dealer reporting

EU Regulation 2023/1115

The evidence is ours.
The compliance is yours.

A survey pole with an antenna head standing in soft ground at the edge of a palm plot, flagging tape tied near the top, palms and sky behind. — Where a boundary comes from

A polygon is not a pin. Somebody walks the block, and the app carries it downstream.

Regulation (EU) 2023/1115 puts the duty on whoever places the oil on the EU market: hold the location of every plot. Over four hectares, a boundary, not a point.

The system records those boundaries and carries them to the ramp. Ask to see a plot record, a consignment timeline and a supplier map.

Bring us your supplier list and we will tell you what resolves to a boundary today.

Tamper-evidence runs on Hyperledger Fabric.

On request

Send these to your compliance officer

Four documents, with the names attached.

The legal reading: Which obligations this evidence supports, in counsel’s words.
The scope: How much of a named mill’s intake resolves to a mapped boundary today. Measured, not assumed.
The data path: How a plot boundary becomes a due-diligence statement, in a named format, with no spreadsheet in the middle.
Tamper-evidence: Whether the origin record shows tampering, by what mechanism, and who can check it independently.

Ask for the four

A hand-dug boundary drain running diagonally away from camera between two oil palm plots, water in the bottom catching the sky, fronds arching over from both sides. — For your compliance officer

The legal reading, the scope, the data path and the tamper-evidence — each with a name against it, sent on request.

The walkthrough

A road tanker parked under a loading gantry at a palm oil mill at dusk, its hose connected, a lamp burning overhead on wet concrete. — The last mile

A chain of custody is only as good as its least convenient link — usually the one after dark.

Twenty minutes on the
live system, under NDA.

Your data gets the same protection. The supplier card names a real grower, their certification, coordinates and tonnage, so it stays inside the system — and so will yours.

Ask for a walkthrough and you see the live system.

Fruit reception station, existing plant. This tag identifies the machine, not the load. The consignment tag sits on a different object.

Next step

A mill site office in late afternoon. A man in a light blue work shirt sits at a scratched steel desk, seen from behind with his face away from the camera, writing in a spiral notebook. Open in front of him is a laptop carrying the MyPalm Supply Chain Traceability screen: a satellite map of an inland district pinned over villages and estates, beside Total Supplier By Category and Total Buyer By Category panels counting private and government estates, other fruit dealers and smallholders in Malay category names. A white hard hat, a two-way radio and an enamel mug sit on the desk; through a louvred window behind him, mill pipework and a steam plume stand out of focus. — Who you actually meet

An engineer who has retrofitted a working mill, with your supplier list open on the screen.

Bring your supplier list.
We will tell you what resolves.

Every platform says it does traceability. Ask what share of your intake resolves to a mapped boundary today, and what mapping the rest costs.

Book a site assessment Ask what we can evidence for your intake WhatsApp an engineer

The hard part is notthe paperwork.

Nearly nine in ten suppliers are smallholders.

Origin arrives withthe load.

The council that certifiesMalaysian palm oil.

Five handovers, and theevidence each one leaves.

What is written down,and where it is written.